EMPLOYEE MONITORING – BYOD, CYOD OR COPE

 

After a clear-cut decision is taken by the management to monitor the employee’s activity, the best choice always happens to be Mobile Devices. In today’s modern mobile era, the options for mobile-based applications are really huge in numbers. This offers the flexibility to combine all managerial activities like monitoring, interaction and directive management under one app. The choice of the software mainly depends on two factors – the compatible hardware and the policies and procedures in force.Regarding the usage of Mobile devices, there are three options that are offered to the employees by the company, they are:

BYOD (Bring Your Own Devices):

 

As the name clearly defines, it means that the employee can bring in his or her own mobile devices to work. This means that the employee will be at ease in operating them and will not require extra assistance. For the employer, the extra cost to be paid for the device or for the carrier cost is reduced. Although BYOD policies offer a lot of benefits in monetary terms, it also has its own security issues.

The Benefits of BYOD Policy:

 

By implementing the BYOD policy both the employees and employers are benefited in several ways:

 

  • It decrease cost and increases efficiency.
  • The time and money used to educate the employees on a new phone is saved.
  • The employee will have his phone regularly updated so as to have the best technology, which in turns is beneficial to the company as well.
  • The employee being very familiar to his phone, he can get more work done in less time, thereby saving time.
  • Employee satisfaction is higher when they are allowed to bring in their own device.
  • Also this BYOD policy becomes the major criteria that influence the employer to accept or decline a job offer.

 

COPE (Company Owned Personally enabled):

 

Under this policy, the company offers mobile devices such as tablets or smart phones to their employees and bears all the costs related to the device. This policy is followed where security is a major issue in the company re fog . Also the companies find it easier to maintain and monitor employee activities under the COPE policy. 

The Benefits of COPE:

 

  • This proves to be a major perk for the employee, as he feels privileged to receive a mobile free-of –cost.
  • It offers a certain level of control to the IT department of the company In safeguarding the security issues of the company.
  • The process of installing management software’s and enroll devices in the MDM System becomes easy under COPE.
  • The mobile devices being under the category of Company-owned properties, it allows the employer to carry out fair monitoring practices.

 

While the COPE offers an array of benefits, it also has its share of hitches.

 

  • The COPE system is often costly to the employer.
  • It poses a certain risk factor to the employee’s privacy policy.
  • Using a completely new phone can make the employees find it hard to get used to them and this might lower their efficiency.

 

CYOD (Choose Your Own Device)

 

This actually lies in between the BYOD and COPE policy. This actually creates a comfortable space between the employer and the employee. Under this option, the employee is offered a choice of devices to choose from. This gives the employee the satisfaction of selecting a device that best suits him and his profession.

Benefits of CYOD:

 

  • The employer has control over the devise that the employee choses.
  • The employer can decide on what applications to install according to the type of devices.
  • This actually gives a feeling of treated with importance since the ball of choice is in his court.
  • It makes both the employer and the employee have equal benefits.

 

Drawbacks of CYOD:

 

  • The choices offered to the employees should be up-to-date to keep up to the pace of technological improvements.
  • This is often an expensive policy, wherein constant up gradation of mobile devices according to the choice of the employees often ends up in huge cost.
  • This also creates unnecessary confusions and comparison between the employees leading to loss of time and efficiency.
  • Also this might lead to comparative clashes within the organization.

 

The Ultimate choice:

 

There is nothing, which can be framed as the best choice among BYOD, COPE or CYOD. The choice basically depends on the size, need and the management policies of the company. Other factors that influence the choice of policies includes:

  • Flexibility patterns
  • Compatibility issues
  • Control mechanisms
  • Safety &Security measures
  • Company Cost factor
  • Employee satisfaction
  • Efficiency Improvement

The following results were published according to recent studies and feedbacks:

  • BYOD results in happier employees
  • BYOD results in efficiency increase of up to 37 minutes per week
  • BYOD decrease the cost of the company by around $350 per mobile employee.

This clearly shows that if the BYOD policy is properly formulated and implemented, it will definitely lead to happier employees and successful business.But this does not mean that the COPE and CYOD policies are not beneficial. Depending upon the business and the choice of the management, each policy will have its own beneficial structure.